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Project for disaster precaution and rescue operations of the Su Ao Port Bureau of Keelung Port, Ministry of Transportation and Communications
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To heighten the vigilance of all units against typhoon to lessen the damages by typhoon; to facilitate the coordination between relevant units, ensuring the completion of deployment for typhoon preparation, so as to take precaution, rescue and treat disasters in a timely manner.
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A Typhoon contingency team is set up by this bureau to exert the organizational power by mobilization to make full preparation for typhoon. The team comprises a leader, a deputy leader, an executive secretary, and its organization including duties is as Attachment 1.
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When a typhoon is approaching the Port, each unit leader shall supervise the personnel in the unit in typhoon preparation, submit the check list of typhoon disaster precaution to the Port’s administration section, and station in person or have staff station, as may be required, to take perfect responsive measures.
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The Typhoon contingency team shall designate at least one mission operator to station whole day and night, who will remain in close contact with the typhoon precaution sector, to reinforce the typhoon preventive measures as well as exchange information on typhoon.
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Upon receiving disaster report calls, the mission operator at each unit shall record in detail in the disaster report form (as shown in Attachment 2) in duplicate, one for archiving, the other for submitting to the team leader or the director of this bureau. With approval, such submitted form will be reported to both the contingency center in the Ministry of Transportation and Communications and the Keelung Port Bureau by the operator in the typhoon contingency team every four hours in the format of “Disaster report form of the Ministry of Transportation and Communications”, for notifying the Port’s administration sector for caring at any moment.
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The mission operator at each unit shall be responsible for the contact regarding the unit’s typhoon preparation and documenting and reporting disaster; he shall also be attentive to the weather broadcast and the weather report on the telephone 166.
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When typhoon approaches, the doors and windows of the offices, except those must remain open, should be shut and reinforced.
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Operation procedures for the typhoon precaution sector:
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Setting up Typhoon contingency team by order of the director of this bureau or on notice by Keelung Port Bureau; the team will also give notice to all related units.
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Marking the information on the development of the typhoon in detail in the “Typhoon tracking diagram” after having received the warning on typhoon.
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The operator remains initiative in notifying relevant units of the received updated information on the typhoon development and the preventive measures set out by this bureau, in order to be ready for necessary action at all time.
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On the announcement of the lift of warning for typhoon, or being notified by the typhoon emergency center, the Typhoon contingency team shall lift accordingly, but the operator should return to his original post only after having finished all the operations.
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Any disaster found should be recorded in detail in forms (as shown in Attachments 3 and 4) for Construction sector to summarize before submitting it to Keelung Port Bureau.
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In the responsibility of disaster survey and report, the using units shall inform the maintenance unit, and the latter shall summarize in required forms for submitting to the Construction sector; Port engineering section shall be responsible for the repairs in civil works, and Warehouse management section for handling equipment in the warehouses, and Repair section for vessels and equipment other than those handling in the warehouses, and again Port engineering section for water gauge and hydrological instruments
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On being informed of disasters, the mission operator shall record in detail the affected units, time, place, condition (including numbers of persons and objects) and name of reporter as they are, and further notify the Typhoon contingency team for forwarding to Keelung Port Bureau.
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Rescues for persons: if any personal injury, it is necessary to notice the Vessel traffic control sector for dispatching personnel to rescue on site; the severely injured should be hospitalized immediately.
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Rescues for sea wrecks: if any sea wreck or drifting object within the Port, it is necessary to notice the Vessel traffic control sector for dispatching vessels to rescue or recover, and, if required, call for naval support.
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Rescues for materials: if any material is subjected to submersion or fire and requires rescue, it is necessary to notice the Warehouse management section for dispatching personnel to rush to the site.
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The affected units should report the process and condition of treatment of above three rescues to the typhoon precaution sector.
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Dealing with the aftermath
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Survey on disasters: after the typhoon alert is lifted, the leader of the Typhoon contingency team contacts and arranges site surveys on affected areas within the Bureau’s administration or affected units together with relevant persons from the vessel control unit, construction units and so forth; each of these persons will record the affairs he administers for review, improvement and repairs to base on.
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Aftermath cleaning: debris and waste in the site of the disaster should be cleaned by each responsible unit on its own, to facilitate the Port operation. In case of corpses of stock and other animals, it is necessary to contact relevant agencies for cleaning and decontamination to prevent from any epidemic.
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Engineering repairs: Construction sector, Port engineering section and Repair section shall assess the damages in various disasters and costs required by repairs in detail, and formulate the repair plan for submission.
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Dissolution of the typhoon precaution deployment: after the disaster, it is still necessary to remain vigilant against the continuation of the disaster and various secondary disasters; the Typhoon contingency team can be dissolved with rescuers and working people of all levels returning to their original positions only after the typhoon is a distance away and the alert is lifted.
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Vessel traffic control sector
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To notice all shipping companies and relevant units, when a typhoon alert is announced; to manage for each and every berthed vessel to leave the Port for keeping from wind before the typhoon hits to ensure the safety of the Port and the vessels; to impose penalty according to the commercial port law on any captain who is disobedient to such practice, who will be fully responsible for the damages, if any, made to the Port accordingly.
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To notice, during the typhoon, the commercial vessels that find shelter in the Port, and their agencies to make sure there are sufficient manpower on duty to watch in full 24 hours and to be able to be contacted for contingencies.
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All work vessels, public or private, in the port should leave the port to be away from the wind; all work ships, except those required tug boats on duty, of this bureau should sail for Nan Fang Ao fish port for shelter, and the boats on duty for typhoon precaution tasks should also sail for shelter as soon as finishing the tasks.
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The signal tower keeps contact with the vessels by telecommunication; in the event of power failure and inability to communicate directly, it is necessary to ask the radio stations along the Keelung coast to receive and relay when a vessel calls the station of this bureau.
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To send out as many vessels as possible to rescue the sea wrecks inside the port, and to ask Su-ao Offshore Flotilla 7 of the Coast Guard Administration for assistance with vessels dispatching (Tel: 03-9961541 & 542) if required.
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To contact Su-ao Offshore Flotilla 7 of the Coast Guard Administration for assistance in the rescue of sea wrecks outside the port, and when necessary, to call the Military Rescue Center for help.
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To make sure to recover all sunken vessels and floating woods in the port as fast as possible after the typhoon is over, so as to enhance the safety in navigation and berthing; also to supervise the workers in fast cleaning out the waste on land such as port roads according to each responsible area’s need.
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Emergency relief work: in respect to the works for damages from disaster, priorities shall be taken into consideration, in compliance with the operational provisions by the Keelung Port Bureau to authorize within the construction units; if the amount involved is small, the keeping units should restore as fast as possible to avoid the escalation of disaster; and if the amount involved is larger, proceeds according to the stipulated procedures.
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To summarize and report all damages from the disasters in this bureau after the typhoon.
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Responsible for the typhoon precaution affairs of all units in this bureau including the port terminal building, and dormitories; and the administrative support of vehicles, foods, drinking water, stationery, communications, lighting, etc. to the typhoon precaution sector.
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To make sure all less used windows and doors are shut, locked and secured, and anti-typhoon boards, if provided, are mounted, when the typhoon alert is announced. All windowpanes of larger sizes should be applied with wide stripe tapes in the pattern of letter X to prevent wind shock.
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To carefully inspect the high-voltage electricity, main power source and switches in the building’s facility rooms, and apply necessary controls.
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Outdoor plant pots, signs and decorations should be moved indoors to avoid damages from wind.
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Drainpipes and ditches around the warehouses and buildings should be cleaned before hand to facilitate the drainage.
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The extinguishers and life-saving instruments at warehouses and rooms should be constantly inspected, replenished and ensured of their usability.
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Waste materials, vehicles, machinery and equipment placed or stacked in open air spaces should be moved into warehouse as much as possible; those unable to move should be gathered separately and covered with water-proof canvas further chained to fasten to avoid missing.
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To acquire flashlights, rain gears, gum shoes, preserved foods, beverage and first-aid items as required.
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Administrative ethics office: to have delegates participating in the typhoon precaution operation and rehabilitation after the disaster, and to guard against sabotages.
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Port police station: responsible for the typhoon precautions tasks, typhoon precaution propaganda for land and sea in the port, strengthened patrol, peacekeeping and other tasks within its authority and that of its subordinate agencies.
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Shall have measures against typhoon impact, and engage in the emergency relief after the disasters, to lessen the damages of civil works and facilities of electricity and water in the port and ensure the safety of persons and stored cargo.
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To inspect bollard, fending equipment, pier curb, etc., and secure them if loosened.
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To inspect the completeness of the road surface, facilitate flow in ditches, and secure signs and boards or move them indoors.
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To carefully inspect high- and low-voltage circuits, and enhance the fastening of switches, lighting, distribution box, gauges and water reservoirs.
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To re-erect signs soon after the attack of typhoon, so as to facilitate the port operations.
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Responsible for the preparation against typhoon for the buildings, equipment, materials and vessels being repaired in this section and the workshops under this section, and the delegation of persons to assist Vessel traffic control sector in the tasks of recovery, emergency repair and rescue.
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To securely shut the windows and doors or nail them down with wooden board; to manage to support firmly endangered houses and larger instruments, or fasten them by tightened ropes.
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To contact Vessel traffic control sector for towing this bureau’s vessels being repaired at pier to safe piers. To firmly support the vessels on careening grid and fasten with additional cables for purpose of safety.
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Warehouse management section
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Responsible for the preparation against typhoon for offices, buildings including warehouses and container yard, cargos in storage bins and in open-air, and handling equipment on land and on sea. To assemble rescue team for persons and materials.
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To shut the windows and doors of each compartment of the warehouse, and to seal those with broken glass or leakage with wooden board.
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To block the closed metal doors of each compartment with large cargoes, so they would not fall.
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To block warehouse doors with sandbags to keep out seawater or rain.
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To secure on-water and on-land handling equipment and machinery before typhoon arrives, to avoid wind moving which may cause damages.
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To notice shipping companies and owner of goods to move cargoes laid on sites as early as possible.
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All lighting in the working places should be checked, recorded and adequately treated for safety.
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Fire fighting squad: responsible for fire extinguishing and disaster rescue works in the port.
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Commanding position: Vessel traffic control sector integrates all preparation operation for typhoon and handles.
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Commanding authority: At the setup of the Typhoon contingency team, the Bureau Director commands the operation of all affairs of typhoon precaution and reports to Keelung Port Bureau on various disasters and treatment at any time.
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If the operators of typhoon precaution at each unit work overtime, each of them shall be remunerated within the annual budget (administration fee and typhoon preparation expense) of his unit, by a special case application without the limitation of overtime hours, but there should be no double applications at one time.
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Each unit discusses with the Accounting office on allocating a lenient annual budget for typhoon preparation, and submits for approval, in order to meet the need of implementing the preparations.
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Any complement to this project shall be made in another ordinance. Each unit (in particular those of specialties) makes further study in order to avoid any omissions.
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This project becomes effective since the date of promulgation. It applies to the implementation of earthquake precaution, tsunami precaution and water prevention.
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